Universal Career School is approved by the United States Department of Education to participate in the Federal Pell Grant Program, the Federal Family Education Loan Program, Federal Direct Student Loan Program, Federal Perkins Loan Program, Federal Supplemental Educational Opportunity Grant Program, and Federal Work-Study Program.

Students wishing to apply for federal financial aid may pick up a free application for Federal Student Aid (FAFSA) from the institution. Prospective students may also complete an application online at FAFSA.ed.gov. Students planning to apply will need to bring certain personal financial information needed to complete the application. Universal Career School has a Financial Aid Coordinator that can help applicants to complete the application. The Financial Aid Office is open Monday and Wednesday from 10:00 a.m. to 7:00 p.m., Tuesday, Thursday, and Friday from 9:00 a.m. to 5:30 p.m.

The following is required when applying for Financial Aid:

  • Proof of High School Diploma or a General Education Diploma (GED).
  • Be enrolled as a student in an eligible program.
  • Be a U.S. Citizen or eligible non-citizen.
  • Have a Social Security Number.
  • Maintain satisfactory academic progress.
  • Sign a Statement of Educational Purpose/Certification Statement on refunds and default.
  • Register with the Selective Service, if required.

Federal student loans are real loans and must be paid back. Applicants can obtain a copy of “Repaying your Student Loan” printed by the U.S. Department of Education, from the Financial Aid office, explaining how loans are to be repaid. The Financial Aid Administrator will explain how to apply for a student loan or he/she can visit www.fafsa.ed.gov to apply.

The United States Department of Education requires that individuals who have been convicted of a drug crime complete or be enrolled in a drug rehabilitation program prior to Title IV Student Aid eligibility.

Title IV funds are awarded to as student under the assumption that the student will attend school for the entire period for which the assistance is awarded. As required by Federal Regulation, any student who withdraws ( official withdrawal or unofficial) or is otherwise terminated from the program must have the amount of their Title IV Student Aid Funds earned and/or refunded to be calculated in accordance with the following summarized procedure:

A. Refunds, when due, are made without requiring a request from the student.

B. Cancellation must be made in writing and delivered in person or by Certified Mail.

C. All monies will be refunded if the School does not accept the applicant or if the student

cancels within three (3) business days after signing the Enrollment Agreement and

making initial payment.

D. Cancellation after the third (3rd) business day, but before the first class, will result in a

refund of all monies paid, with the exception of the Registration Fee of $100.00.

E. Clock-hour Programs: Cancellation after attendance has begun, but prior to 50%

Completion of the program will result in Pro-rata refund. Tuition will be computed on the number of hours or credits scheduled to the total program hours, plus the Registration fee, not to

exceed $100.00.

F. Clock-hour Programs: Cancellation after completing 50% of the program will result in no

refund. For refund purposes, enrollment time is defined as the time elapsed between

the actual starting date and the date of the student’s last day of physical attendance in

the School.

G. Credit-hour Programs: Cancellation/Withdrawal at any time from the date of enrollment and before the end of the add/drop period of the semester will result in 100% refund of all charges and payments, with the exception of the Registration fee. Students will be allowed to add/drop within the first week of the semester. If a student drops the program after the add/drop period, the following tuition refund schedule will apply:

1) Withdrawal at any time during the second week of the semester – 90% refund of tuition

2) Withdrawal at any time during the third week of the semester – 85% refund of tuition

3) Withdrawal at any time during the fourth week of the semester – 80% refund of tuition

4) Withdrawal at any time after the fourth week of the semester – no refund

H. Any monies due the applicant or student shall be refunded within thirty (30) days of

formal cancellation by the student, for formal termination by the School, which shall

occur no more than thirty (30) days from the last day of physical attendance, or in the case of leave of absence, the documented date of return.

I. Supplies issued to the student become the property of the student and are non-

refundable.

J. The termination date for refund computation purposes is the last date of actual

attendance

by the student, unless earlier written notice is received.

K. Refunds will be made within thirty (30) days following determination of termination or

receipt of cancellation notice.

L. If the student fails to attend for fourteen (14) consecutive class days without an

approved Leave of Absence, they will be withdrawn from the program. Refunds of

unused tuition shall be made within thirty (30) days.

M. The school reserves the right to dismiss a student for lack of satisfactory progress,

failure to attend a minimum number of classes, non-payment of tuition, a breach in school rules or if the student is absent for fourteen(14) consecutive class days without an approved Leave of Absence.

N. The Definition of Enrollment time is the first day of physical attendance to the last day

of physical attendance.

O. In the event a program/class is cancelled, a refund of all monies paid will be returned to the sources from which they were originally received unless agreements have been made for the

programs to be completed at another school.

P. Students who have not visited the school facility prior to enrollment have the

opportunity to withdraw without penalty within three (3) days following either

attendance at a regularly scheduled orientation or following a tour of the facilities and inspection of the equipment.

In compliance with Federal regulations, the school will determine how much Title IV aid (financial aid) the student has earned when a student withdraws from the school. The institution also calculates the amount of tuition and fees the student is obligated to pay, which is a separate calculation from the determination of the amount of Title IV aid the student earns. (See the Institutional Refund Policy) In some cases, the student has not earned all of the Title IV aid needed to pay their tuition and fee obligations, and may need to pay for charges originally paid by Title IV aid. The R2T4 calculation takes into account the type of program the student was enrolled, clock hour, term or non-term, amount of aid the student is eligible for and received and the amount of tuition and eligible fees charged to the student.

When Title IV funds are returned, the student may owe a balance to the institution. If a student earned more aid than was disbursed to him/her, the institution must send written notification to the student (or parent for PLUS loan funds) to offer a post-withdrawal disbursement for any amount not credited to the student’s account no later than 30 calendar days after the date that the school determines that the student withdrew. The institution is required to make a post-withdrawal disbursement within 45 days of the student’s date of determination that they withdrew for grants and 180 days of the student’s date of determination that they withdrew for loans.

Procedure is summarized below:

Ø  The FA department will receive notification from the registrar for all withdrawn students

Ø  Percentage of Aid earned = the number of scheduled hours in the payment period completed up the student’s last date of attendance as per the school’s attendance records, divided by the total clock hours in the payment period. Payment period is defined as the number of clock hours applicable to the period for which the most recent Title IV disbursement has been made or is due to be made.

Ø  If this percentage is greater than 60%, the student earns 100% of the disbursed Title IV funds or aid that could have been disbursed.

Ø  If this percentage is less than 60%, then the percentage earned is equal to the calculated value

Ø  Funds are returned to the appropriate federal program based on the percent of unearned aid using the following formula: Aid to be returned = (100% minus the percent earned) multiplied by the amount of aid disbursed toward institutional charges. If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student may be required to return a portion of the funds. All Title IV funds that the institution must return will be made no later than 45 calendar days after the date the school determines that the student withdrew.

Ø  When Title IV funds are returned, the student may owe a balance to the institution.

Ø  If a student earned more aid than was disbursed to him/her, the institution must send written notification to the student  (or parent for PLUS loan funds) to offer a post withdrawal disbursement for any amount not credited to the student’s account no later than 30 calendar days after the date that the school determines that the student withdrew. The institution is required to make a post- withdrawal disbursement within 45 days of the student’s date of determination that they withdrew for grants and 180 days of the student’s date of determination that they withdrew for loans.

  • Once the R2T4 calculation is completed the documentation will be kept in the students file

Refunds are allocated in the following order:

  • Unsubsidized Federal Stafford Loan
  • Subsidized Federal Stafford Loan
  • Graduate PLUS Loan
  • Federal Parent (PLUS) Loan
  • Federal Pell Grant
  • Federal Supplemental Opportunity Grant

Procedures for returning unearned funds 

Once the calculation is completed the refunds will be generated based on the order outlined above.  A refund is scheduled and posted to the students’ ledgers and sent to COD through the ECM.  A refund notification is generated and delivered through mail or emailed to the student.  The refund notification will inform the student of the following:

  • Refund amount
  • Loan type being refunded
  • Refund Date

Gainful Employment Information

The October 29, 2010, regulations that went into effect on July 1st, 2011, include a provision, at 34 CFR 668.6(b), that requires institutions to disclose, for each or their GE programs, certain information about the programs to prospective students such as the U.S. Department of Labor’s Standard Occupational Classification (SOC) code of the occupations that the programs prepares students to enter, on-time graduation rates, tuition and fees per program, job placement rate per program and the median loan debt incurred by students who completed the program.

Gainful Employment