Applicable to All Students in Each Program

Satisfactory Academic Progress (SAP) standards are published and are reasonably applied for measuring whether an otherwise eligible student is making SAP in the Professional Program. In order to maintain eligibility for financial aid, students must make adequate academic progress toward his/her Certificate of Achievement (Diploma/Degree).

Federal regulations require all schools participating in state and federal financial aid, Title IV, and HEA programs to monitor SAP. These standards are applicable to all students enrolled in the Professional Program and are used to measure their satisfactory progress toward graduation. The policy is provided to all students prior to the first class session and is consistently applied to all applicable students. Evaluations are maintained in students’ files.

The SAP policy for Title IV, HEA students is identical to the school standards for students enrolled in the same educational programs who are not receiving Title IV aid.

The Financial Aid Administrator reviews the Title IV SAP policy to ensure it meets all federal requirements. The Registrar notifies the Financial Aid Office if the school changes academic policies.

Each student’s progress is reviewed monthly by the instructor based on the examinations given periodically on materials covered in class. Both a practical and written examination will be given at the end of each subject period.
Student’s records are reviewed and evaluated periodically in order to determine whether the student is making satisfactory academic progress.

All students’ records are analyzed on a monthly basis in order to detect in advance those students who are not meeting the satisfactory progress requirements during the evaluation period. Those students will be advised according to their deficiencies. Students will be evaluated in their attendance and academic progress according to the program of study.

SAP standards are established by the faculty in consultation with the Academic Office. Students must maintain SAP according to the following standards in order to continue enrollment. SAP is measured at the end of each payment period, and will be checked prior to disbursement of aid.

Program of StudyTotal HoursEvaluation PeriodProbation Period
Full Specialist900 HR3 MonthsOne Month
Skin Care300 HR1.5 MonthThree Weeks
Nail Technology240 HR1.5 MonthThree Weeks
Cosmetology1200 HR3 MonthsOne Month
Instructor Training600 HR3 MonthsOne Month
Barber1200 HR3 MonthsOne Month
Patient Care Technician640 HR3.5 MonthsOne Month
160 HR2.5 WeeksOne Week
120 HR2.5 WeeksOne Week
Home Health Aide75 HR1 WeekOne Week
Medical Assisting (AS)73 CR3 MonthsOne Month
Nursing (AS)72 CR3 MonthsOne Month

Evaluations determine if students have met the minimum requirements for SAP. The frequency of evaluations ensures that students have ample opportunity to meet both the attendance and SAP requirements by the end of each of the payment periods in the course.

Quantitative Measure

To be considered making SAP, Students are required to attend a minimum of 67% of his/her educational program in no longer than 150% of the published length of the program as measured in clock/credit hours as determined by the program. Evaluations are conducted at the end of each payment period to determine if students have met the minimum requirements and are based on the cumulative attendance percentage as of the last day of the evaluation period. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school determines if students have maintained at least 67% cumulative attendance since the beginning of the course. This indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed. Full-time students are scheduled to attend 25 clock hours weekly and part-time students are scheduled to attend 20 clock hours weekly.

Qualitative Measure

The qualitative measure is used to determine SAP is based on grades. Students must maintain a cumulative grade point average of at least 2.0 at the end of each evaluation period.

Students must make up failed or missed evaluations and assignments. Students receive a letter and corresponding numeric grade as indicated on the chart below.

Maximum Timeframe

The maximum timeframe allowed to complete programs offered at Universal Career School is 1 ½ times the length of the program.

ProgramClock Hours RequiredCompletion Time
Definition of Clock Hour: 50 minutes of directed instruction and 10 minutes break.
Instructor Training600P/T 30 weeks, F/T 24 weeks
Cosmetology1200P/T 60 weeks, F/T 48 weeks
Barber1200P/T 60 weeks, F/T 48 weeks
Full Specialist900P/T 45 weeks, F/T 36 weeks
Skin Care300P/T 17 weeks, F/T 14 weeks
Nail Technology240P/T 15 weeks, F/T 12 weeks
Patient Care Technician640P/T 32 weeks, F/T 25.6 weeks
Home Health Aide75P/T 3.75 weeks, F/T 3 weeks
160P/T 8 weeks, F/T 6.5 weeks
120P/T 6 weeks, F/T 4.8 weeks
(P/T = part time, F/T = full time)
ProgramCredits RequiredCompletion Time
Medical Assisting AS Degree73 credits80 weeks
Nursing AS Degree72 credits80 weeks

Grading System

(Applicable to All Students in Each Program)

The instructor will review each student progress regularly. Both theory and practical work must have a minimum grade of 75% (C). The scale below is used for both theory and practical work.

A90 - 100(4.00)
B80 - 89(3.00)
C75 - 79(2.00)
F< 75

The Financial Aid Administrator and the Registrar monitor qualitative progress. Students who fail to meet the Qualitative standards are placed on Financial Aid Warning. If there is no improvement by the end of the next payment period, he/she could be placed on Financial Aid Probation. Students have the option to appeal the decision in writing and provide supporting documents for any unusual circumstances that warrant special consideration such as injury or illness, death of a relative or any other special circumstances.

Definition of Clock hours

A Clock hour is defined as a minimum of 50 minutes of supervised instruction and a ten minutes break.

Definition of Credits hours (federal definition)

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than: One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or, (2) At least an equivalent amount of work as required of this definition for other academic activities as established by the institution including laboratory work, internships, practice, studio work, and other academic work leading to the award of credit hours.

One semester credit hour is equivalent to:
Theory = 15 Clock Hrs.
Lab = 30 Clock Hrs.
Externship = 45 Clock Hrs.

School Course Numbering System

Universal Career School does not participate in the Florida Common Numbering system. Our own course numbering system reflects the program and level of courses. Acronyms are used to identify the program while the numbering system reflects the level of the program.